Japan Business Visa — Requirements, Cost, Processing Time
Key highlights
- Valid for business meetings, conferences, and negotiations
- Typically allows stays of up to 90 days
- Requires a formal invitation from a Japanese host entity
- Multiple-entry options available for frequent business travellers
- Standard processing is efficient, often around 5-10 working days
- Does not require a Certificate of Eligibility for short stays
- Essential for non-visa-exempt nationalities visiting for trade
Processing time
5-10 working days
Processing times vary by consulate and time of year. Some locations require appointments weeks in advance.
Estimated cost
$30 - $120
- Single-entry visa fee$25 - $50 (approx.)
- Multiple-entry visa fee$50 - $100 (approx.)
- Agency service fee (if applicable)Varies by provider
Requirements
- The applicant must have a valid passport from a non-visa-exempt country.
- A Japanese company or organisation must act as the inviter.
- The purpose of the visit must be non-remunerative business activities.
- The applicant must have an itinerary covering the entire duration of stay.
- Proof of financial stability to cover travel and living expenses.
- Submission of a formal 'Letter of Guarantee' from the Japanese host.
- Documentation showing the relationship between the sending and receiving companies.
- A clear criminal record and compliance with Japanese immigration laws.
- The applicant must be residing in the jurisdiction of the embassy where they apply.
Documents you'll need
- Valid passport with at least two blank pages
- Completed and signed visa application form
- One passport-sized photograph (4.5cm x 3.5cm) taken within 6 months
- Certificate of Eligibility (if applicable) or a Detailed Itinerary
- Letter of Invitation from the host company in Japan
- Letter of Guarantee from the host company in Japan
- Certified copy of the host company's registration (Tohon)
- Proof of employment from your current employer (Dispatch Letter)
How to apply, step by step
- 1
Confirm Eligibility and Host Support
Ensure your passport is valid and your host in Japan is willing to provide the necessary sponsorship documents.
- 2
Request Documents from Japan
Ask your Japanese partners to provide the Letter of Invitation, Letter of Guarantee, and a copy of their Corporate Registration.
- 3
Complete the Application Form
Fill out the official Japanese visa application form accurately; handwritten or typed versions are usually accepted.
- 4
Book an Appointment
Depending on your region, you may need to book an appointment at the Japanese Consulate or an authorized visa centre.
- 5
Submit Your Application
Present your passport, forms, and the original documents sent from Japan to the visa officer.
- 6
Pay the Processing Fee
Pay the visa fee, which is typically collected in local currency at the time of submission or collection.
- 7
Wait for Processing
Internal checks are performed. You can often track your status online or via the application centre.
- 8
Collect Your Visa
Once approved, return to the embassy or centre to collect your passport with the visa vignette affixed.
Tips to avoid refusal
- Ensure the seal (Inkan) on the Japanese documents is clear and legible.
- Double-check that the itinerary matches the dates on your invitation letter exactly.
- Do not staple documents together unless explicitly instructed to do so.
- Provide a clear business cover letter from your current employer explaining your role.
- Carry a copy of your visa and invitation documents with you when clearing Japanese immigration.
- Apply at least 3-4 weeks before your intended travel date to account for any queries.
Frequently asked questions
Related visa guides
Visa policies change frequently. Always verify current requirements with the official embassy or consulate before applying. PermitlyHQ provides general guidance and is not a substitute for legal or immigration advice.