Japan Business Visa — Requirements, Cost, Processing Time
Key highlights
- Valid for business meetings, conferences, and negotiations
- Typically allows stays of up to 90 days
- Requires a formal invitation from a Japanese host entity
- Multiple-entry options available for frequent business travellers
- Standard processing is efficient, often around 5-10 working days
- Does not require a Certificate of Eligibility for short stays
- Essential for non-visa-exempt nationalities visiting for trade
Processing time
5-10 working days
Processing times vary by consulate and time of year. Some locations require appointments weeks in advance.
Estimated cost
$30 - $120
- Single-entry visa fee$25 - $50 (approx.)
- Multiple-entry visa fee$50 - $100 (approx.)
- Agency service fee (if applicable)Varies by provider
Requirements
- The applicant must have a valid passport from a non-visa-exempt country.
- A Japanese company or organisation must act as the inviter.
- The purpose of the visit must be non-remunerative business activities.
- The applicant must have an itinerary covering the entire duration of stay.
- Proof of financial stability to cover travel and living expenses.
- Submission of a formal 'Letter of Guarantee' from the Japanese host.
- Documentation showing the relationship between the sending and receiving companies.
- A clear criminal record and compliance with Japanese immigration laws.
- The applicant must be residing in the jurisdiction of the embassy where they apply.
Documents you'll need
- Valid passport with at least two blank pages
- Completed and signed visa application form
- One passport-sized photograph (4.5cm x 3.5cm) taken within 6 months
- Certificate of Eligibility (if applicable) or a Detailed Itinerary
- Letter of Invitation from the host company in Japan
- Letter of Guarantee from the host company in Japan
- Certified copy of the host company's registration (Tohon)
- Proof of employment from your current employer (Dispatch Letter)
How to apply, step by step
- 1
Confirm Eligibility and Host Support
Ensure your passport is valid and your host in Japan is willing to provide the necessary sponsorship documents.
- 2
Request Documents from Japan
Ask your Japanese partners to provide the Letter of Invitation, Letter of Guarantee, and a copy of their Corporate Registration.
- 3
Complete the Application Form
Fill out the official Japanese visa application form accurately; handwritten or typed versions are usually accepted.
- 4
Book an Appointment
Depending on your region, you may need to book an appointment at the Japanese Consulate or an authorized visa centre.
- 5
Submit Your Application
Present your passport, forms, and the original documents sent from Japan to the visa officer.
- 6
Pay the Processing Fee
Pay the visa fee, which is typically collected in local currency at the time of submission or collection.
- 7
Wait for Processing
Internal checks are performed. You can often track your status online or via the application centre.
- 8
Collect Your Visa
Once approved, return to the embassy or centre to collect your passport with the visa vignette affixed.
Tips to avoid refusal
- Ensure the seal (Inkan) on the Japanese documents is clear and legible.
- Double-check that the itinerary matches the dates on your invitation letter exactly.
- Do not staple documents together unless explicitly instructed to do so.
- Provide a clear business cover letter from your current employer explaining your role.
- Carry a copy of your visa and invitation documents with you when clearing Japanese immigration.
- Apply at least 3-4 weeks before your intended travel date to account for any queries.
Frequently asked questions
Related visa guides
Get notified when these visa rules change
Free rule-change alerts for this route. No spam, unsubscribe anytime.
PermitlyHQ provides informational software tools only and does not offer legal, immigration, or consulting services. Visa policies change frequently — always verify current requirements with the official embassy or consulate before applying.